Solid Waste Division Performance Audit

PERFORMANCE AUDIT OF THE SOLID WASTE DIVISION, DEPARTMENT OF ENVIRONMENTAL MANAGEMENT

• March 9, 2016: Audit by CB&I Environmental and Infrastructure, Inc., Review & Assessment of the Solid Waste Division
  • The Office of Council Services, on behalf of the Maui County Council, commissioned this
    study to assess and evaluate the Solid Waste Management Division (SWD). The study was commissioned as the result of questions raised during the FY2015 budget process. During that budget process, the Division requested an increase of 6 positions to assist with regulatory compliance. Initially, the Council authorized 2 of the 6 requested positions, and the remaining 4 positions were subsequently approved in the FY2016 budget.
  • RELATED NEWS
    • Star Advertiser, March 14, 2016: Maui mayor disputes audit claiming $35M waste-to-energy contract overrun
    • The Maui News, March 10, 2016: Audit: Cost for waste-to-energy plant is $835K (Subscription required)
    • MauiNow.com, March 9, 2016: County Defends Solid Waste Costs Following Release of Audit Report
    • MauiNow.com, March 9, 2016: Administration’s Estimate of Waste-to-Energy Net Cost Off by $35M
    • The Maui News, Sept. 6, 2014: Council approves measure, OKs audit (Subscription required)

• Sept. 25, 2014: Operational Assessment of the Solid Waste Division, Department of Environmental Management, County of Maui
• Jan. 8, 2014: M1016: Maui County Integrated Waste Conversion and Energy Project Services Agreement
• REQUEST FOR PROPOSALS: Integrated Waste Conversion and Energy Project
  • Nov. 9, 2012, RFP No. 12-13/P32

A. Policy and Intergovernmental Affairs Committee information

1. Solid Waste Division 5-Year Improvement Plan
2. Letter from DEM dated September 25, 2014 to the PIA Committee with the 2009 audit report
3. Transmittal from SWD dated September 29, 2014 to the PIA Committee with 2009 audit contract
4. Letter from DEM dated October 8, 2014 responding to PIA Committee letter dated October 1, 2014
5. Letter from DEM dated October 22, 2014 responsding to PIA Committee letter dated October 1, 2014
6. Presentation from SWD dated October 27, 2014 to the PIA Committee
7. Transmittal from SWD dated October 27, 2014 to the PIA Committee with IEM-56 response letter
8. Transmittal from SWD dated October 27, 2014 to the PIA Committee with procurement docs for 2009 audit
9. Letter from DEM dated November 5, 2014 responding to PIA Committee letter dated October 1, 2014
10. Transmittal from DEM dated November 6, 2014 with suggested audit scope
11. Letter from DEM dated November 28, 2014 responding to PIA Committee letter November 12, 2014

B. Infrastructure and Environmental Management Committee information

1. Memo from Corp Counsel dated August 26, 2014 to the IEM Committee
2. Presentation from DEM dated February 14, 2011 to the IEM Committee
3. Presentation from DEM dated July 30, 2012 to the IEM Committee
4. Presentation from DEM dated October 1, 2012 to the IEM Committee
5. Presentation from DEM dated February 11, 2013 to the IEM Committee
6. Presentation from DEM dated October 14, 2013 to the IEM Committee
7. Presentation from DEM dated February 3, 2014 to the IEM Committee
8. Presentation from DEM dated January 12, 2015 to the IEM Committee

C. FY 2014 Budget information

1. FY14 DEM Proposed Budget Details
2. FY14 DEM Adopted Program Budget
3. FY14 DEM Adopted CIP Project Sheets
4. FY14 Adopted SW Fund Fees
5. FY14 DEM letter EM-2
6. FY14 DEM letter EM-3
7. FY14 DEM letter EM-4

D. FY 2015 Budget information

1. FY15 DEM Proposed Budget Details
2. FY15 DEM Adopted Program Budget
3. FY15 DEM Adopted CIP Project Sheets
4. FY15 Adopted SW Fund Fees
5. FY15 DEM letter EM-2

E. FY 2016 Budget information

1. FY 16 DEM Proposed Budget Details
2. FY16 DEM Adopted Program Budget
3. FY16 DEM Adopted CIP Project Sheets
4. FY16 Adopted SW Fund Fees
5. FY16 DEM letter EM-1
6. FY16 DEM letter EM-2
7. FY16 DEM letter EM-3
8. FY16 DEM letter EM-4
9. FY16 DEM letter EM-5

F. Budget and Finance Committee BF-23 information

1. County Communication 14-306 from Budget Director with proposed FY15 SW Budget amendment
2. Letter from DEM dated February 20, 2015 to BF Committee
3. Letter from DEM dated March 6, 2015 responding to BF Committee letter dated February 18, 2015
4. Letter from Budget Director dated March 19, 2015 with revised FY16 SWD Budget amendment
5. Transmittal from SWD dated March 27, 2015 to the BF Committee
6. Transmittal from Council Chair dated April 6, 2015 to BF Committee with SWD cash available in encumbrances
7. Transmittal from Council Chair dated April 6, 2015 to BF Committee with SWD balance available for salaries and wages
8. Transmittal from DEM dated April 6, 2015 to BF Committee with flow chart of FY15 SWD budget amendment
9. Transmittal from SWD dated April 6, 2015 to BF Committee with SWD FY15 contract status
10. Letter from the Mayor dated April 8, 2015 to BF Committee with proposed transfer of SWD funds from Admin to Ops
11. Letter from Budget Director dated April 9, 2015 to BF Committee with revised proposed transfer of SWD funds from Admin to Ops
12. BF-23 Committee Report dated May 5, 2015
13. Letter from DEM dated July 23, 2015 to Council Chair with FY15 disencumbrances