JOB POSTING
EXECUTIVE ASSISTANT TO
COUNCILMEMBER KEANI RAWLINS-FERNANDEZ
Position: Executive Assistant
Status: Full-time
Salary: Based on experience
Location: Wailuku, Maui; Molokai
Schedule: Monday-Friday days; nights and weekends as needed
Councilmember Rawlins-Fernandez
Councilmember Rawlins-Fernandez holds the Maui County Council seat for the Molokai residency area and is one of nine elected Councilmembers representing all Maui County residents. She is recruiting for a full-time Executive Assistant in her council office.
Staff Appointments
The Executive Assistant for Councilmember Rawlins-Fernandez will be selected and supervised by the councilmember for the remainder of the 2023-2025 council term and does not have permanent or civil service status. The term begins upon effective date of hire and expires at noon on January 2, 2025. Executive assistants may be reappointed to additional terms.
POSITION DESCRIPTION
Summary of Duties:
The following is a non-exhaustive list of executive assistant duties:
• Provide administrative, legislative and research assistance to carry out the functions of the councilmember’s office.
• Answer phones, schedule appointments and manage councilmember’s calendar.
• Manage email and respond to messages.
• Draft correspondence, reports and other documents.
• Organize and maintain digital files, folders and databases.
• Attend community events and represent the councilmember as directed.
• Develop and maintain positive relations with other councilmembers and their staff, county department representatives, community leaders, organizations, constituents and members of the public.
• Manage councilmember’s office budget and inventory.
• Other related duties and special projects as assigned.
Position Requirements:
• Graduation from an accredited college or university may be helpful but is not required.
• Knowledge of or experience in office administration, public affairs, legislative drafting or budget analysis preferred.
• Familiarity with Maui County and Hawaiian culture.
• Excellent interpersonal and communication skills, both written and oral.
• Strong analytical, organizational and problem-solving skills.
• Exceptional time management, multi-tasking and prioritization skills.
• Familiarity with social media and website management.
• Responsiveness to and respect for co-workers, colleagues and constituents.
• Ability to work independently and under pressure, with a demonstrated sense of urgency, integrity and adaptability.
• Proficiency in Microsoft Office, including Word, Excel and PowerPoint.
• Experience with videoconferencing platforms such as Zoom or Teams.
• Occasional evening and weekend hours may be required.
• Professional demeanor and positive attitude are a must.
Physical Demands:
The following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job:
• Ability to talk and hear frequently as the job involves daily oral communication.
• Ability to sit, stand, twist, reach, walk and climb stairs.
• Ability to travel by personal vehicle, perform periodic office errands and travel by airplane to interisland and mainland U.S. locations.
• Some lifting may be required.
Work Eligibility
All persons seeking employment with the Maui County Council must be citizens, nationals or permanent resident aliens of the United States or eligible under Federal law for unrestricted employment in the United States at the time of their application for employment and must be residents of the State within 30 days after beginning their employment and as a condition of eligibility for continued employment. Applicants must provide evidence verifying citizenship or alien registration status and employment authorization in the United States at the time of application.
Nondiscrimination Policy
The Maui County Council does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, National Guard participation or any other basis covered by State or Federal laws governing nondiscrimination.
How To Apply
The deadline to apply is: December 6, 2024, by 5:00 p.m. HST
Email your resume and cover letter to:
Keani.Rawlins@mauicounty.us
Or send by mail to:
Office of Councilmember Rawlins-Fernandez
c/o Molokai Residency Area Office
100 Ainoa St.
P.O. Box 889
Kaunakakai, HI 96748
If you have questions or need more information on this position, please contact the Office of Councilmember Rawlins-Fernandez at Keani.Rawlins@mauicounty.us or (808) 270-7678.
This document describes the general nature and level of work performed by personnel assigned to this job classification. This document is not an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned. The councilmember has the right to add, revise, or delete job duties and corresponding information within this document at any time.
